I-KAN Regional Office of Education #32

Administrative Assistant – Substance Use Prevention Provider (SUPP

Position Overview

The SUPP / Administrative Assistant balances school-based youth prevention instruction with essential administrative, financial, and operational support. This dual role ensures effective delivery of classroom programs while keeping day-to-day office processes, grant data, and logistics running smoothly across school and office environments.

Preferred Qualifications

Education & Background: Bachelor’s degree in Social Work, Education, Business Administration, or related field (or equivalent experience).

• Experience: Teaching, classroom management, and administrative support.
• Language: Bilingual in Spanish and English is preferred but not required.
• Technical & Soft Skills: Proficiency in Google Workspace (Gmail, Calendar, Drive, Forms, Sheets, Docs); strong organizational, data management, accuracy, and multi-tasking skills.

Performance Responsibilities

1. Classroom Teaching & Program Delivery

• Deliver evidence-based prevention curricula to K–HS students.
• Assist with Youth Advisory Council (YAC) meetings, activities, and required program trainings.
• Maintain positive school relationships and ensure lesson alignment with program standards.

2. Administrative, Financial & Grant Support

• Process invoices, track expenditures, and assist with budget monitoring.
• Manage data entry and help compile weekly and quarterly grant reports.
• Maintain secure, accessible digital and physical filing systems.

3. Event Logistics & Campaign Distribution

• Plan, coordinate, and execute logistics, setup, and takedown for school and community events.
• Manage program incentives, gift cards, and donation distributions.
• Distribute, track, and document prevention campaign materials across designated service areas.

4. Communication & Office Support

• Serve as a primary point of contact for phone, email, and partner inquiries.
• Support team operations, maintain clean communication channels, and adapt to shifting priorities.

Physical & Availability Requirements

Physical: Capability to lift up to 20 lbs, present/speak for extended periods, and perform routine physical activity (standing, walking, climbing, event setup).

Availability: General availability between 7:00 AM and 4:00 PM to match school schedules, with periodic evening or weekend commitments for special outreach events.

10-Month Annual Contract: Structured around the school calendar (188 total days, mid-August to mid-June), offering a predictable yearly cycle.

• Holidays & School Breaks Off: Major holidays and routine school calendar breaks off.
• Daily Hours: Primary daily schedule is typically 8:30 AM – 3:30 PM (flexible window between 7:00 AM and 4:00 PM; occasional evenings or weekends for community events).

Salary Range: $25/hour. Full-time or part-time options. 

Benefits: I-KAN Employee Handbook